Operations Assistant (Full-Time)

• In charge of working with suppliers:
• Pre-booking and follow up the booking for the programs.
• Prepare handover pre-booking documents per program and handover to the Operations Delivery team.
• Collect, negotiate for the best price, and update quotation/price from suppliers on the company server.
• Follow up and keep track of contracts, deposits and payments.
• Manage suppliers’ database, standards & quality of service, providing effective feedback when necessary.
• Research and make purchasing orders for goodies, uniforms and equipment following the plan from Operations Office Manager.
• Manage operational documentations and company server’s organization:
• Be responsible for creating templates, updating log and forms and operational documents.
• Sort out and manage templates, documents, files, folders on the company server, make sure they are in the right categories/location.
• Be able to help team members navigate the location of documents .
• Support on programs preparation & operational follow-up:
• Prepare programs’ folder for each program
• Prepare programs’ documents and handover to the Operations team
• Tracking on program process and documents filling from programs’ folders
• Collect, keep track for operation’s feedback & reports in order to coordinate for improvement:
• Collect and keep track of all internal feedback related to the programs, staff, organization.
• Collect and keep track of external communication such as Incident report, Satisfaction survey, Inspection report.
• Analyze all operations’ feedback and communication to report to the Operations Office Manager.
• Share data with the Operations Delivery team for improvement.
• Assist with onboarding process with operations’ new team members in terms of materials and server guide:
• Prepare reading materials & company standards/policy
• Help team member to get familiar with company server, and how to use forms and templates

• Native Vietnamese and fluent in English.
• Proficient in MS Office
• Strong and clear written and verbal communication skills.
• Excellent analytical aptitude.
• Good at negotiating when working with suppliers; has an eye for details.
• A self-driven individual and a team player respecting and contributing to the common culture in the workplace.
• Be able to deal with emergencies, flexible and proactive in problem solving with a high sense of responsibility.
• Possess strong organizational abilities and adaptability for a fluctuating and multi-tasked environment.
• Ability to work under high pressure.
• Good at time management.

Quyền lợi

Benefits

• Full-time contract with pro-rata 13th month salary.
• Receive in-house training during the calendar year.
• AsiaMotions provides full insurance benefits according to the Labor law, including public health insurance and social insurance. We also provide a private health insurance chosen and paid by AsiaMotions.
• Have access to leave days and compensation days according to the company’s policy detailed in the Employee Handbook.
• Applicable for onsite participation (with transportation, accommodation, F&B during programs being covered by AsiaMotions).
• Receive allowance for phone card.