Office Manager Cum HR (Fluent English)

Office Management
Ensure the office environment is clean, safe, and well-maintained
Supervise and coordinate with the facility technician to keep office facilities in good working order
Liaise with service providers, vendors, and landlords for office-related matters
Monitor inventory and manage procurement of office supplies and equipment
Coordinate logistics for meetings, internal events, and visitors
Ensure compliance with office policies, safety regulations, and administrative procedures
Oversee the payment of office-related expenses (e.g. utilities, internet, facility and cleaning services)
Maintain accurate records of all office expenses and work with finance for timely reimbursements
Keep up to date with changes in applicable laws or guidelines that affect office administration.
Regularly report office progress to company management and improve office operations and procedures.
HR Support
Monitor daily employee attendance and leave records; update internal report accordingly
Support statutory processes such as social insurance and trade union activities, ensuring compliance with local labor laws and timely documentation.
Assist in onboarding and offboarding processes, including preparation of documentation and orientation
Organize and support employee engagement activities: team outings, birthday celebrations, recognition programs, etc.
Help maintain HR documents and employee records in an organized and confidential manner.
Assist with employee relations matters including communication, conflict resolution, and disciplinary actions as requested.
Support in benefits administration: work closely with the vendor to implement private health insurance plan and claim for employees.

3+ years of experience in office management or HR administrative / People operations roles
Have understanding of HR in general
Strong organizational and multitasking skills
Proficient in Microsoft Office (Excel, Word) and Google Workspace
Excellent communication and interpersonal abilities
High level of integrity, discretion, and professionalism
Excellent English communication skills